RUTGERS UNIVERSITY SENATE
CALL TO MEETING
Friday, February 19, 2016, 1:10 p.m.
Morning Committee Meetings, Noon Caucuses, Lunch, and the 1:10 p.m. Senate Meeting will be held in the Camden Campus Center.

Click here to view Camden Campus map and Travel Directions and Parking Instructions and Map
Click here to view information on NJ Transit River LINE train between Trenton and Camden


TRANSPORTATION AND PRE-MEETING TIMETABLE:
9:00 a.m. - New Brunswick and Newark Senators board charter bus for Camden - Lot 98B, College Farm Road, near Environmental and Natural Resource Sciences Building on the Cook Campus.  (Any Senator who does not have a Rutgers commuter or faculty/staff parking permit must have contacted the Senate office for special parking privileges for this day.)
9:15 a.m. sharp - Bus departs from Cook Campus.
10:30 a.m. (approximately) - Bus arrives in Camden.
10:30 a.m. to 12:00 noon - Standing Committee meetings (Committees convene when the bus from New Brunswick arrives, or at 10:30 a.m., whichever is later. Follow this link to a directory of committee, caucus, and lunch room locations.)
12:00 noon to 12:50 p.m. - Lunch, and Faculty, Student, Staff and Alumni Caucuses
1:10 p.m. - Call to Order in Multipurpose Room, Camden Campus Center, Camden Campus.
Fifteen minutes post-adjournment - Board charter bus for return trip. Bus departs Camden Campus promptly 15 minutes after the Senate meeting adjourns.

A G E N D A

PLEASE PRINT OUT AND BRING WITH YOU ANY DOCUMENTS TO WHICH YOU MAY WANT TO REFER DURING THE MEETING. ONLY THE AGENDA AND VOTING CARDS WILL BE DISTRIBUTED AT THE MEETING. PLEASE REVIEW LINKED DOCUMENTS BEFORE THE MEETING.

CALL TO ORDER, DETERMINATION OF A QUORUM, AND CHAIRPERSON’S REPORT - Ann Gould, Chairperson

REPORT OF THE SECRETARY - Kenneth Swalagin, Secretary
SPECIAL ELECTION FOR RBHS STUDENT MEMBER OF THE SENATE EXECUTIVE COMMITTEE: Senator Deelip Mhaske has resigned his Senate and Executive Committee positions, citing work obligations and inability to attend meetings. Ken Swalagin has solicited self-nominations from among RBHS student Senators for this special election. Eligible candidates will be announced at this meeting, and ballots will be distributed.

COMMITTEE REPORTS  [Note: Substantive amendments to these reports should be given to the Senate secretary in writing prior to or at the time the amendment is moved.]

Instruction, Curricula and Advising Committee (ICAC) Response to Charge S-1504 on Determination of Student Attendance - Natalie Borisovets, ICAC Chair

The ICAC was charged as follows: Develop guidelines that would allow units and individual instructors to comply with U.S. Department of Education requirements that Rutgers keep records for students receiving federal financial aid that substantiate students' participatory attendance in the classes for which they are registered.

Research, and Graduate and Professional Education Committee (RGPEC) Response to Charge S-1505 on Implementing ORCID Identifiers [Click here to view the PowerPoint slides that will accompany this report presentation.] - Anthony Tamburello, RGPEC Chair

The RGPEC was charged as follows: Investigate and make recommendations with regard to an implementation of ORCID identifiers (i.e., issuing ORCID IDs) at Rutgers. If deemed appropriate, make specific recommendations for incremental implementation, for example, beginning with the graduate schools. Identify benefits, processes, timeline, who would be involved, and approximate costs. 

Introduction* of University Structure and Governance Committee (USGC) Response to Charge S-1403 on Process for Unit Mergers or Other Structural Changes - Jon Oliver and Robert Puhak, USGC Co-chairs

The USGC was charged as follows: Consider whether the University Senate should establish a general procedure, timeline, template and process for merging, dissolution or making structural changes to any University unit. Consider how such a process could assist the University and units in working in a deliberate, consultative and rational way so that all issues, impacts, concerns and benefits can be properly considered on a timely basis. Make recommendations on time limits and process.
*This report includes changes to Senate bylaws/related University Policy, so in accordance with established parliamentary procedure it is introduced today, and will be voted on at a subsequent meeting.

OLD BUSINESS

Executive Committee Amendment/Revision to University Structure and Governance Committee's November 2016 Response to Charge S-1410 on Honorary Degree and Commencement Speaker Selection Processes – Peter Gillett, Senate Vice Chair

This report's recommendations and resolution are being revised in response to President Barchi's request to add timelines. The linked report displays in red text the changes being made today. The Senate adopted the original report at the November 2015 Senate meeting. This is now a Senate report rather than a USGC report, so the following resolution comes from the Senate Executive Committee:
Whereas, the Rutgers University Senate, in November 2015, adopted a resolution and recommendations on Charge S-1410 on Honorary Degree and Commencement Speaker Selection Processes; and
Whereas, President Barchi responded to the Senate after receiving the report, and asked that some modifications be made, particularly adding timeframes to the recommended processes; and
Whereas, the Senate Executive Committee, as well as the co-chairs of the University Structure and Governance Committee, have discussed and agreed upon proposed changes indicated in blue text in the revised document;
Therefore, Be It Resolved, that the University Senate adopts the changes proposed, and the revised recommendations.

CAMDEN CHANCELLOR'S REPORT - Camden Chancellor Phoebe Haddon
ADMINISTRATIVE REPORT - University President Robert Barchi

NEW BUSINESS  [Note: Article IV.A. of the Senate Bylaws states, "All new matters shall be referred to committee before coming to the Senate (unless extenuating circumstances apply, as indicated under section C.4..."]

EXECUTIVE COMMITTEE REPORT - Senate Vice Chair Peter Gillett

REPORTS OF REPRESENTATIVES TO BOARDS OF GOVERNORS AND TRUSTEES

REPORTS OF CAMPUS FACULTY AND STUDENT LIAISONS

ADJOURNMENT


*Note: Addition of items to the Agenda requires a two-thirds vote.There is an overall time limit of 2-1/2 hours for Senate meetings.Specific time limits are set for questions and debate, not for presentation of reports. After approval, extension of time limits requires a two-thirds vote.


Remaining 2015-16 University Senate Meetings
[Unless otherwise noted, meetings are held on Fridays in the Multipurpose Room, College Avenue  Student Center, College Avenue Campus in New Brunswick.]

April 1, 2016
April 29, 2016  (at the Busch Student Center)

 (The April 29 meeting may convene at 10:30 or 11:00 a.m. This meeting is the last of this year's Senate, but will begin with the first meeting of next year's Senate, at which Senate officers, Executive Committee members, and board representatives will be elected. The start time will be determined by the Senate Executive Committee in April 2016.)