RUTGERS UNIVERSITY SENATE
EXECUTIVE COMMITTEE
M I N U T E S
January 6, 2017


MEMBERS PRESENT:  Borisovets, Cotter, Gillett (Chair), Gould, Janniger, Krapivin, Otto, Pirrello, Puhak, Thompson, Wang

MEMBERS EXCUSED:   Boikess, Esposito, Krutyansky, Mouradian,Van Stine

ALSO ATTENDING:  B. Lee (Senior Vice President for Academic Affairs), S. Rabinowitz (Faculty Representative to the Board of Governors), Swalagin (Executive Secretary)

The regular meeting of the University Senate Executive Committee was held on Friday, January 6, 2017 at 1:10 p.m. in the Executive Meeting Room at the Camden Campus Center at Rutgers University - Camden.

1.    Chair’s Report  - Peter Gillett, Senate Chair

Senate and Executive Committee Chair Peter Gillett called the meeting to order at 1:10 p.m. He welcomed everyone to Camden, and thanked Chancellor Haddon and her staff. He then spoke about:
2.    Secretary’s Report - Ken Swalagin, Executive Secretary of the Senate
3.    Administrative Liaison

Senior Vice President for Academic Affairs Barbara Lee presented an administrative report, which included comments on:
Lee then responded to questions on the above topics.

4.    Special Orders

Revised and Annotated Report of the Senate Parliamentarian - Submitted by Peter Gillett, Former Senate Parliamentarian, and first discussed at the June 2016 meeting

Chair and Former Parliamentarian Peter Gillett presented a revised and annotated Report of the Senate Parliamentarian. The report was discussed at some length, and various suggestions were made for changes or additions. The report, which constitutes changes to Senate Bylaws, was then docketed for introduction at the upcoming Senate meeting.

5.    Old Business

Standing Committees' Decisions on Proposal to Form School of Graduate Studies - Committee discussions also based on Dean Scotto's and Dean Kukor's responses to Questions from Standing Committees.

The Proposal to Form a School of Graduate Studies was again discussed. Peter Gillett will draft a resolution proposing that the merger be adopted, and will circulate that to the Executive Committee by email for approval to docket for the upcoming Senate meeting. Barbara Lee, in consultation with the merged schools' deans, will present a follow-up report to the Senate one year after implementation.

Committee Reports:
Academic Standards, Regulations and Admissions Committee (ASRAC) Revised Response to Charge S-1609 on Revisions to Rutgers University Academic Integrity Policy - Martha Cotter and Matthew Winkler, ASRAC Co-chairs

ASRAC Co-chair Martha Cotter summarized her committee's report on Charge S-1609 on Revisions to the Rutgers University Academic Integrity Policy. Following brief discussion, the report was docketed for action at the upcoming Senate meeting.

6.    Standing Committees

Reports:

Instruction, Curricula and Advising Committee (ICAC) Response to Charge S-1614 on Acceptable Use Policy for Information Technology Resources - Natalie Borisovets, ICAC Chair

ICAC Chair Natalie Borisovets summarized her committee's report on Charge S-1614 on the Acceptable Use Policy for Information Technology Resources. The report was discussed. Viktor Krapivin suggested that records be kept of any access to the system data, but the suggestion was not supported because that function is already embedded in the system. Other suggestions were made regarding the format of the resolution. The report was then docketed for action at the upcoming Senate meeting.

Issues/Charges:

Proposed Charge to Faculty and Personnel Affairs Committee (FPAC) on Integrating RBHS Processes for Reviewing Deans and Programs - Submitted by Peter Gillett on behalf of RBHS Chancellor Brian Strom

Peter Gillett summarized a proposed charge on Integrating RBHS Processes for Reviewing Deans and Programs, which had been sent to him by RBHS Chancellor Brian Strom. The proposed charge, which was supported by the rationale and documents shown below, was issued to the Faculty and Personnel Affairs Committee with an April 2017 reporting deadline.
Proposed Charge: Consider and make recommendations as to how procedures for review of deans and programs at RBHS might best be reconciled with existing procedures in other parts of Rutgers.

Issue/Rationale: As part of ongoing efforts to remove inconsistencies and to adopt best practices, Chancellor Strom has requested that the Senate make recommendations on these procedures.

Supporting Documents:
 Proposed Charge on Extramurally Funded Direct Costs - Submitted by Elizabeth Moran, President of the Faculty Organization at New Jersey Medical School

Peter Gillett summarized the issue outlined in the following rationale, which had been submitted by Elizabeth Moran, President of the Faculty Organization at New Jersey Medical School:

Issue/Rationale: Professor Moran writes, "I was asked to get this info in my role as Pres of the Faculty Organization at NJMS. Many faculty members are interested in whether the Senate can address the practice of Rutgers off-loading ever-increasing charges onto extramurally-funded direct costs. (Faculty believe many/most of these charges should be covered by indirects). It is hard for us to know if this issue affects university divisions other than RBHS, but it seems likely that it does. I will take your response to our faculty. Thank you."
Following discussion, it was decided that RGPEC Chair Jane Otto would work with Elizabeth Moran to get additional background information and draft a charge to the RGPEC, and that the Faculty and Personnel Affairs Committee would be asked to provide input on the matter to the RGPEC. The deadline for response on the charge would be November 2017.
Proposed Charge to Academic Standards, Regulations and Admissions Committee (ASRAC) on Making Election Day a University Holiday - Submitted by Student Senator Julie Serrano

The following proposed charge and rationale on making Election Day a University holiday were discussed:

Charge: Investigate whether Election Day should be a University holiday in order to allow all members of the Rutgers community to vote.

Rationale: "The charge is an inspiration from the current election and really wish to increase the Rutgers community voting turn out."
Viktor Krapivin supported issuing the proposed charge, but no other members of the Executive Committee did. No charge was issued.

Requests for Charge Deadline Extensions or Roster Changes
At standing committee chairs' requests, the following charge deadlines were extended:
Appointment of Budget and Finance Committee (BFC) Co-chair - As requested by BFC Chair Menahem Spiegel,  Brandon Chandler, Camden Staff Senator, was appointed co-chair of the BFC. 

6.    New Business

Senate Executive Committee Meeting Scheduling - Scheduling and timing of Executive Committee meetings was discussed. Several suggestions were made to help minimize the incidence of meetings running long, and it was eventually decided that the next meeting would begin at 12:00 noon.

7.    University Senate Agenda

January 20, 2017 Senate Meeting: Items had been docketed for the January 20 Senate agenda, as indicated above. The meeting agenda will also include a New Brunswick Chancellor's Report.

8.    Adjournment

The meeting adjourned at 4:50 p.m.

Minutes written and submitted by,

Ken Swalagin
Executive Secretary of the University Senate