MEMBERS PRESENT: Barone, Koehler, Leath, Rabinowitz (Vice Chair), Scott (Chair), Swalagin (Executive Secretary), Walker-Andrews

EXCUSED: Borisovets, Fechter, Kelly

ALSO ATTENDING: Cragin (Graduate Student BOT Representative) Bernice Ginder (RUCS), Ishayik (Undergraduate Student BOT Representative), Janes (Faculty BOG Representative), McKay (RUCS), Miller (Co-chair, University Structure and Governance Committee), Panayotatos (NB Faculty Liaison), Parikh (Student BOG Representative), Joseph Percoco (RUCS), Roth (Co-chair, Academic Standards, Regulations and Admissions Committee), Snyder (Acting VP for Institutional Planning and Research)
The regular meeting of the University Senate Executive Committee was held on Friday, March 9, 2001 at 1:10 p.m. in the President’s Dining Room, Brower Commons, College Avenue Campus.

1. Chairperson’s Report

Chairperson Scott called the meeting to order.

2. Secretary's Report

Minutes: Minutes of the February 2, 2001 Executive Committee meeting were approved as distributed by the Secretary.

Schedule of 2001-02 Meetings: The proposed Schedule of 2001-2002 Senate and Senate Executive Committee meetings was approved. Senate meetings will be held on September 21, October 19, November 30, 2001; and January 25, March 1, April 5, and May 3, 2002. Executive Committee meetings will be held on September 7, October 5, November 2, 2001; and January 11, February 15, March 15, April 19, and June 7, 2002.

Communications: The following communications were presented and acted upon as noted:

• Proposal to Establish Rutgers University College of Applied and Professional Studies (RU-CAPS), dated February 14, 2001, from the Office of the Vice President for Continuous Education & Outreach. Docketed for consideration under "Standing Committee Charges."
• Three letters from President Lawrence acknowledging receipt of the Senate’s advice, and outlining plans for implementing Senate recommendations. All were distributed to the Senate at the February 23, 2001 meeting. The Senate resolutions covered were on:
• a revised fee structure for full-time University College students (Noted);
• the Draft University Policy on Parental Notification (Noted); and
• student financial management and credit-card debt (Noted).

A Nominating Panel was selected to organize a slate of candidates for 2001-2002 Senate officers and board representatives. Senator Janes will once again chair the panel.

4. Standing Committee Reports

• Faculty Affairs and Personnel Committee Co-Chair Paul Leath summarized his committee’s report on Charge S-0006, on making public the recipients and amounts of FASIP awards. The reports recommendation was revised to read: "The Committee recommends that the faculty of each department or awarding unit be allowed to determine for themselves the degree to which they wish to make public the recommendations and other relevant information of their Peer Evaluation Committee and department chair." The report, with the foregoing recommendation and a resolution, were docketed for action at the March 23, 2001 Senate meeting.
• Faculty Affairs and Personnel Committee Co-Chair Paul Leath summarized his committee’s report on Charge S-0007, to review the Workplace Violence Policy. He noted that the FAP Committee made several recommendations for changes to the policy, all of which were incorporated by the Workplace Violence Committee, which was chaired by Leslie Fehrenbach, Associate Vice President for Administration and Public Safety. The report and resolution endorsing the proposed Workplace Violence Policy, and recommending its adoption and implementation, was docketed for action at the March 23, 2001 Senate meeting.
• Academic Standards, Regulations and Admissions Committee Co-Chair Gary Roth summarized his committee’s consideration of, and report on, Charge S-0009, to review the Proposal to Change the Camden-Law Grading System. The report and resolution endorsing the proposed grading system change, and recommending that the Board of Governors approve its implementation, was docketed for action at the March 23, 2001 Senate meeting.

• The Executive Committee members and others present discussed with Acting Vice President for Institutional Research and Planning Paul Snyder, representing the administration, the Proposal to Establish Rutgers University College of Applied and Professional Studies (RU-CAPS), dated February 14, 2001, received for Senate review from the Office of the Vice President for Continuous Education & Outreach. Acting Vice President Snyder said that the administration hopes to bring the proposal to the Educational Planning and Policy Committee of the Board of Governors this fall. Following lengthy discussion, the Executive Committee charged the University Structure and Governance Committee as follows:

• Discussion continued on the Livingston Fellows’ concern regarding the faculty’s role in undergraduate admissions, originally discussed at the January 12, 2001 Executive Committee meeting. Arlene Walker-Andrews, who chairs a New Brunswick Faculty Council committee looking into the issue, reported on that committee’s activities, including plans for a March 19 meeting with Corinne Webb. As suggested by Senator Parikh, Senator Walker-Andrews will invite to that March 19 meeting the co-chairs of the Student Affairs Committee and Academic Standards, Regulations and Admissions Committee. No charge was issued to any Senate standing committee, pending the report from New Brunswick Faculty Council in April or May.

• Based on Senator Keating’s question during the January 26, 2001 Senate consideration of same-sex domestic partner benefits, and upon Equal Opportunity Committee Co-Chair Pheroze Wadia’s response, the following charge was issued to the Equal Opportunity Committee:

• Based on Budget Committee Co-Chair Joseph Naus’s offer during the January 26, 2001 Senate consideration of a revised fee structure for full-time University College students, the following charge was issued to the Budget Committee:

Senator Parikh asked about Senate policy concerning resolutions arising from the floor at Senate meetings, noting that the students would like to see online posting of evaluations implemented as soon as possible. Following discussion, Secretary Swalagin was asked to request from ICA Committee Chair Natalie Borisovets recommendations and a resolution on the issue for action at the March 23 Senate meeting. If a report with resolution can be brought by the ICA Committee, it will be docketed as an "anticipated" agenda item.

Other items docketed and scheduled for the March 23, 2001 Senate agenda are indicated in the "Standing Committee Reports" section, above.

7. Old Business

Returning to present an update and report on Social Security Numbers as Student ID Numbers were: Michael McKay, Bernice Ginder, and Joseph Percoco, of RUCS. Mr. Percoco distributed, explained and summarized a detailed March 9, 2001 report entitled, "Replacement of Social Security Number as Student Identification Number," prepared for the Executive Committee. The report included a cost-analysis spreadsheet. Mr. McKay noted that work will begin on a new student-identification system in July 2003, and should be operational by 2005. Meanwhile, steps are being taken to restrict use of student identification numbers wherever possible. Senator Parikh asked if the report could be made available to the students. Secretary Swalagin will post the report on the Senate website; Senator Parikh will solicit comments on the report from the Student Affairs Committee. Chairperson Scott and Senator Parikh will put together a list of frequently asked questions, and will draft answers to those questions, on this topic. The Senate will be informed of the report and discussions on March 23 during the Chairperson’s Report or Executive Committee Report.

7. Adjournment

The meeting was adjourned at 3:57 p.m. by Chairperson Scott.

Kenneth Swalagin
Executive Secretary of the Senate