UNIVERSITY SENATE
Executive Committee

A G E N D A
October 28, 2016 - 1:10 p.m.
Meeting location: Newark Campus

This is the first of the newly instituted "away" Executive Committee meetings. It takes place on the Newark Campus. 

TIMETABLE:

9:30 a.m. – Board Academy charter bus for Newark in the ASB-III parking lot. This is our usual meeting location. [If you’re driving, please see parking and other information below.]

Approximately 10:30 a.m. – Arrive in Newark.

11:00 a.m. – Chancellor Cantor will lead us on a tour of the Rutgers Newark Campus.

12:00 noon – Lunch in Chancellor Cantor’s conference room at the Center for Law and Justice, 123 Washington Street. [Please note that valid ID is required to enter the building.]

1:00 p.m. – Executive Committee meeting begins at the lunch location.

Approximately 4:00 p.m. – Board charter bus for return trip to New Brunswick.


PARKING IN NEWARK:

 

Mary Mickelsen has made arrangements for reserved parking in Deck 1, 200 University Avenue in Newark.

Please email Mary (mj@rci.rutgers.edu) your vehicle’s make, model, and license plate number if you wish to use one of these reserved parking spots.

 

DRIVING TO NEWARK:

 

Map and directions for the Center for Law and Justice 


AGENDA

1.    Chair’s Report  - Peter Gillett, Senate Chair

2.    Secretary’s Report - Ken Swalagin, Executive Secretary of the Senate
3.    Administrative Report - Barbara Lee, Senior Vice President for Academic Affairs

4.    Standing Committees, and Panels
Reports:

Student Affairs Committee (SAC) Response to Charge S-1305-2 on Smoke-Free Rutgers - Viktor Krapivin and Samuel Rabinowitz, SAC Co-chairs

This report was discussed at the previous Executive Committee meeting, and was then withdrawn by SAC Vice Chair Viktor Krapivin. The report has now been revised. The SAC was charged as follows: Examine the desirability, feasibility, impact and means of evolving into a smoke-free Rutgers.

Rutgers' Smoking Policy
Smoke-Free and Tobacco-Free U.S. and Tribal Colleges and Universities

Issues/Charges:

Proposed Charge to Academic Standards, Regulations and Admissions Committee (ASRAC) on Considering Religious Issues with the University Calendar - Submitted by Professor Leslie Fishbein
Issue/Rationale:

Professor Fishbein emailed the following: "I would suggest that the university annually poll the religious organizations of every denomination on campus to ask which of their religious holidays preclude work so that instructors would know definitely when students have religious obligations that entitle them to accommodations and would be obliged by university policy to provide appropriate accommodations. Disseminating such information to faculty also would make it easier to make sure that when events are scheduled they are less likely exclude students who have religious obligations that might interfere with the timing of such events."

Proposed Charge to Student Affairs Committee (SAC) on Allowing Absentee Ballots in Special Student Organization Funding Referenda - Submitted by Student Senator and SAC Co-chair Viktor Krapivin
Proposed Charge:

Investigate the desirability of changing University Policy 10.3.3 on Funding for Special Student Organizations to allow for absentee ballots in referenda conducted based on that policy. Recommend revisions, as needed.

Rationale:

"I currently serve as the chair of the NJPIRG Referendum Oversight Committee for the New Brunswick and RBHS campuses. An issue brought up by one of the members of the committee is that a large portion of the students in that member's unit are online students. These students cannot vote in the referendum as they do not physically attend Rutgers on a regular basis. While the current rules allow for mail in ballots for use with the University College community or graduate schools, there is no general procedures for students at other units to request mail in ballots."


Issue/Proposed Charge to Faculty and Personnel Affairs Committee (FPAC) on Staff and Faculty Hiring Eligibility and Screening Protocols - Submitted by Student Senator Michael Van Stine

Rationale:

“The university has a complex set of eligibility and screening protocols for hiring for staff and faculty positions. They range from minimal educational and experience requirements and varied proficiencies to veterans and collective bargaining unit preference. The university is at core mission designed to serve students and students are the primary revenue source for the university. Students have in many cases skills and knowledge that set them apart from open outside competition for open positions. I would like to propose that the FPAC committee explore possibilities after all existing primary considerations are satisfied – including veteran’s and existing staff preference, that active students (and possibly alumni) be afforded first consideration for open positions over outside market competition. It would be of interest if there is a precedent for this at any of our peer universities.”

 

Requests for Charge Deadline Extensions
The University Structure and Governance Committee requests the following deadline extensions:

5.    Old Business

Update on Selection of Members of University Commencement Panel (UCP) - The Executive Committee acted on this matter at the previous meeting, but the panel selections exceeded the requirements, and were subsequently revised via email. The UCP assignments are:
a. Executive Secretary of the Senate (non-voting) - Ken Swalagin
b. Vice Chair of the Senate (chairs the UCP) - Robert Puhak
c. Four Faculty Senators, with each of the following groups being represented:
tenure-track: Samuel Rabinowitz, Camden; and Michael Shapiro, RBHS
non-tenure-track: Eleanor LaPointe, Assistant Instructor, New Brunswick
part-time lecturers: Ray Leibman, PTL, Newark
d. One Staff Senator - David Edward, Newark
e. One Alumni Senator - Josephine Marchetta
f. Two Student Senators- Christopher Shinn, Camden; and Karla Dimatulac, New Brunswick

Revised Report of the Senate Parliamentarian - Submitted by Peter Gillett, Former Senate Parliamentarian, and first discussed at the June 2016 meeting

6.    New Business

7.    University Senate Agenda
November 11, 2016 Senate Meeting:

8.    Adjournment - The meeting should adjourn by approximately 4:00 so attendees can board the bus for the return trip to New Brunswick.