U. Senate Executive Committee Agenda, November 22, 2013

Potential Charge to University Structure and Governance Committee (USGC) on Senator Allocation for University Libraries - Submitted by Senator Marianne Gaunt and Executive Secretary Ken Swalagin.

Draft Proposed Charge: Consider and make recommendations on adding additional faculty Senator positions to the University Libraries, and whether those allocations can be made at-large without employing the formula used for most other faculty Senator entitlements.

Rationale: The University Libraries currently do not have the option afforded most other faculty units within the Senate, wherein the number of Senators to which the unit is entitled may be based on the number of faculty lines, or the number of full-time-equivalent students. Many units' faculty Senator entitlements are based on the number of students rather than the number of faculty lines, because that formula yields a larger entitlement. Although the libraries serve all Rutgers students, faculty, as well as the greater Rutgers community, the number of Senators allocated to this universitywide unit is only two. It seems appropriate that, in the case of the University Libraries, the Senate entitlement should be a designated number similar to that of at-large faculty, staff, or alumni.

Potential Charge to Faculty and Personnel Affairs Committee (FPAC) on Travel and Business Expense Reimbursement - Submitted by Senator Ann Gould, FPAC Co-chair, on behalf of the FPAC.

Draft Proposed Charge: Review current university policies and practices concerning reimbursement to faculty and staff for professional expenditures, including but not limited to, travel, conference attendance, and purchases; survey impacted constituencies for suggestions, and propose possible modifications or improvements to the current system. Respond to Senate Executive Committee by November 2014.

Rationale:The Faculty &Personnel Affairs Committee respectfully requests that the Senate Executive Committee issue a charge to the F&PAC (solely or jointly with another committee).We perceive substantial faculty and staff dissatisfaction with the present TABER system, based in part on the substantial delays encountered and the burdens of required documentation, even for minor expenditures. With the merger of the medical school, which may have somewhat different traditions and practices, into Rutgers, this requested charge is especially timely.

Potential Charge to Faculty and Personnel Affairs Committee (FPAC) on [Charge expected Friday morning, November 22. Will be distributed at the meeting.] - Submitted by Senator Ann Gould, FPAC Co-chair, on behalf of the FPAC.

Draft Proposed Charge:

Rationale:

Definition of "Faculty" in University Policies: Investigate whether there is a need for a definition of "faculty" to be used in University Policies. If so, develop a definition of "faculty" to be incorporated into those policies. Respond to the Senate Executive Committee by November 2013.

USGC requests that the deadline for Charge S-1302 on Full-time, Non-tenure-track Faculty Senators be extended to January 2014. The charge was issued March 2013 as follows:

Full-time, Non-tenure-track Faculty Senators: Clarify the role and positions that full-time, non-tenure-track faculty can hold in the Senate, particularly if they are annual appointees." Rationale: In the resolution that was passed in April 2001 annuals are mentioned but it is not clear if this is in reference to part-time annuals or full-time annuals. Respond to Senate Executive Committee by November 2013.