Executive Committee

November 30, 2018 - 12:00 noon


1. Chairperson's Report - Peter Gillett, Senate Chair

2. Secretary’s Report - Mary Mickelsen, Senate Executive Secretary 

3. Administrative Report - Barbara Lee, Senior Vice President for Academic Affairs

4. Rutgers Selection of Canvas as the Official Learning Management System - Michele Norin, Senior Vice President and Chief Information Officer and Charles Collick, Associate Director for Information Technology

5. Standing Committees/Panels

Committee Reports:

Budget and Finance Committee (FPAC) Response to Charge S-1801: How OIT and Other Offices Solicit and Integrate Feedback - Menahem Spiegel, BFC Chair

The BFC has been charged as follows:

Investigate and make recommendations on how OIT and other offices solicit and integrate feedback from all constituencies at Rutgers to ensure the optimal purchase and use of information systems. Respond to the Senate Executive Committee by December 2018.

Academic Standards, Regulations, and Admissions Committee (ASRAC) Response to Charge S-1808: Code of Student Conduct Policy Review - Regina Masiello and Robert Schwartz, ASRAC Co-Chairs

The ASRAC has been charged as follows:

Review the new University Policy 10.2.11 on Code of Student Conduct, identify any concerns and, if appropriate, recommend further changes or other courses of action. Respond to the Senate Executive Committee by December 2018.

Issues/Proposed Charges:

Proposed Charge to Academic Standards, Regulations, and Admissions Committee (ASRAC) on the Rutgers University Brand in relation to Admissions - Submitted by Robert Schwartz, ASRAC Co-Chair

Proposed Charge: Consider, investigate, and make recommendations on how Rutgers University presents and brands itself to prospective applicants.

Rationale: We have noticed some inconsistences and perhaps inaccuracies in the way in which the University presents and brands itself to prospective applicants.

Proposed Charge to Academic Standards, Regulations, and Admissions Committee (ASRAC) on a Review of the Academic Calendar in Relation to Reading Days - Submitted by Robert Schwartz, ASRAC Co-Chair

Proposed Charge: Consider, investigate, and make recommendations on the Rutgers University calendar, particularly focused on the scheduling of reading days, and determine whether changes are possible or desirable.

Rationale: We request a charge to do an expedited review of the academic calendar for Fall 2019 and for addition years that require the University to remain open for an extra weekend so that two reading days can be scheduled and to determine whether changes are still possible or desirable.

Proposed Charge on Senate Meeting Locations and Technology Options - Submitted by Joseph Markert, RBS:N/NB, Faculty Senator

Proposed Charge: Consider and make recommendations regarding representation of all members in scheduled Senate and committee meetings, with a focus on campuses and location. Explore the technology and the pros and cons of remote access. In particular, review other Big Ten University-Senates for similar Rutgers multi-campus locations and methods of inclusion. In recommendations for policy or procedure changes to current Senate operating protocols.

Faculty and Personnel Affairs Request for Information from the Administration Imperative to the Completion of S-1806: Review and Revisit the Senate's Response to Charge S-0705 - Contingent Faculty Proposal - Part I - Submitted by Karen Thompson, PTL-NB, Faculty Senator

Rationale: Below is an email from Senator Thompson to Executive Secretary Mickelsen outlining the rationale.

The FPAC wanted to respond immediately to the need for data while we continue to work on the rest of the charge S-1806. Our Committee attempted to get data on the balance of FT and PT faculty 10 and 15 years ago with no results and barely excuses. We need to know, and the administration must have, the numbers of FT and PT faculty (by campus and unit), the percentage of FT and PT faculty (by campus and unit), and the numbers and percentages of students taught (by campus and unit). The State government legislated a limited version (faculty numbers only) of this request 20 years ago and it gave rise to questions but no actions. If we could at least discuss this topic at the EC, consider the FPAC's request, and perhaps have the EC make the request for data, that would be good. If the request for data has to be a partial response to S-1806 that goes to the entire Senate, then so bit it, but that seems excessive.

Proposed Charge on a Review of Rutgers' Commitment to Renewable Energy - Submitted by Julie Serrano, SAS-NB, Student Senator

Proposed Charge: Investigate whether the University should or should not commit to a renewable energy plan and provide recommendations.

Rationale: As the climate crisis is a serious threat to current and future generations, Rutgers University must take active steps in ensuring a sustainable future. Research has shown that Rutgers University is able to garner 100% of its energy from clean, renewable sources by harnessing solar and wind resources and taking advantage of innovations in energy efficiency, green transportation, energy storage, and other technologies. The University Senate should investigate whether committing to do so is best and provide recommendations.

6. Old Business

Review of Proposed Charge on University Office of Sustainability and Engagement- Submitted by Kathleen Parrish, SEBS Student Senator and Julie Serrano, SAS-NB, Student Senator

Kathleen Parrish and Julie Serrano submitted the following proposed charge and rationale on University Office of Sustainability and Engagement: 

Proposed Charge:

Research and make recommendations regarding the creation of a university-wide Office of Sustainability and Engagement.


Global organizations such as the United Nations have taken a holistic approach to Sustainability to address the interconnectedness of social, economic, and environmental sustainability. They have encouraged universities to be leaders in this movement. The Rutgers University Strategic Plan states its dedication to sustainability. Furthermore, as a land-grant university, Rutgers has a responsibility to promote, health, welfare, and economic prosperity of people in New Jersey. Rutgers Business School has signed on to the United Nations Principles of Responsible Management Education, as a step towards demonstrating a commitment to sustainability. However, Rutgers still stands alone in the Big 10 as the only school that does not have an Office of Sustainability to provide leadership in benchmarking its sustainability efforts. As a result, or efforts to fulfill our Strategic Plan and land-grant mission have many gaps, as they are often siloed and unable to reach their full potential. 

A Sustainability Committee of mostly faculty, created in 2005 and reinvigorated in 2014 has attempted to fill these gaps. The Committee has created a University-wide sustainability website to be released soon, and it has held the event, RU Sustainable, each semester for the last three years. Students working with the committee have formed their own coalition of close to 20 student organizations looking to address these issues at the student level. Within RUSA, the Sustainability Task Force, further research the topic and compiled their findings in a 2017-18 report, also recommending the creation of an Office of Sustainability. 

Together, we have learned that understanding and coordinating our sustainability efforts across campuses is a full-time job, and cannot be left to what little time staff and students are able to contribute on a volunteer basis. What's more the information gap created by the current lack of communication and leadership in sustainability is leading us to missed opportunities. Our students are missing chances to learn and engage in an up-and-coming field. Our researchers lose out on collaborative projects, access to funding opportunities, and a seat at the table when policy solutions are being discussed. Our centers and academic schools are missing out on chances to easily collaborate across schools and disciplines. With an office, we can take action on these opportunities and more. Potential students would be attracted to study at Rutgers to network with multi-national organizations and add sustainability to their academic and professional experience. If those potential students are engaged in sustainability efforts they are more likely to stay in contact with Rutgers as alumni, and mentor other students in their sustainability journey. An Office of Sustainability and Engagement under the Office of Diversity, Inclusion, and Engagement would work with stakeholders and on-going efforts on and off campus to ensure that our students, alumni, faculty, staff, administration, and our state can live, learn, and succeed in sustainability. Rutgers has the potential to become a national and global leader in sustainability continuing its lasting legacy.

At the November 2 meeting Senator Serrano spoke to the rationale for proposing the charge and answered questions of the Executive Committee.  It was agreed to not issue a charge at that time and revisit the subject in conjunction with the above proposed charge on Renewable Energy.

7.  New Business

8. University Senate December 7, 2018 Agenda

9. Adjournment