RUTGERS UNIVERSITY
SENATE
EXECUTIVE COMMITTEE
M I N U T E S
March 9, 2012
MEMBERS PRESENT: Barraco (by phone), Borisovets, Gillett,
Gould,
McKeever, Panayotatos (Chair), Puhak, Muse, Rosario, Swalagin
(Executive
Secretary), Thompson
MEMBERS EXCUSED: Bubb, Paterno,
Yoon
ALSO
ATTENDING: Cotter
(Faculty Board of Trustees Representative), Edwards (Administrative
Liaison/Executive Vice President for Academic Affairs), Finegold (Senior Vice President for Lifelong Learning), McCormick
(Administrative Liaison/University President), Rabinowitz (Faculty Board of Governors
Representative), Shapiro (New
Brunswick Faculty Liaison), Spiegel (Faculty Board of Trustees Representative)
The regular meeting of the University Senate Executive Committee was
held on
Friday, March 9, 2012 at 1:10 p.m. in the Executive Board Room of
Administrative Services Building-III, Cook Campus.
1. Chairperson’s Report
Senate and Executive Committee Chairperson Paul Panayotatos called the
meeting to order at 1:12 p.m. He reported that he and Senate Vice Chair
Ann Gould had met with Executive Vice President Edwards and President
McCormick, and that the meeting was productive.
2. Secretary’s Report - Ken Swalagin, Executive Secretary of the Senate
- Agenda: Before approving Secretary Swalagin's request that the Executive Committee approve the meeting agenda, the following additions approved:
- Peter Gillett asked for a brief discussion of Charge S-1201 on Senate size and composition;
- Paul Panayotatos, on behalf of Menahem Spiegel (Budget and
Finance Committee Chair), asked that a proposed charge to the Budget
and Finance Committee be added; and
- Sam Rabinowitz (Student Affairs Committee Co-chair) asked that
a Student Affairs Committee report in response to Charge S-0909A, on
University College, be added.
- Minutes: The Minutes
of February 10, 2012 Senate Executive Committee Meeting were approved as written and distributed by the
secretary.
- Schedule of 2012-2013 Senate and Executive Committee Meetings:
Two potential schedules for next academic year's Senate and Executive
Committee meetings were presented by the executive secretary. Following
some discussion and consideration of alternatives, a Schedule of
2012-2013 Senate and Executive Committee meetings was approved. [Note:
This action was taken after the administrative report, when Linda
Mickelsen was present to respond to questions on the schedules, which
she had drafted.]
- Communications: The following communications were presented by the secretary, and acted upon as noted:
3. Administrative Liaison
Administrative Report: President McCormick presented an administrative report which included comments and discussion on:
- ongoing efforts by the administration and the Rutgers community
to counter the proposal to merge Rutgers-Camden with Rowan University;
- Governor Christie's recently unveiled budget for the State of New
Jersey, which includes level base funding for the state's
higher-education institutions;
- Rutgers' commitment to funding negotiated salary increases for
employees, even though the announced state budget does not include such
funding; and
- continuing work on the Robert Wood Johnson Medical School integration into Rutgers.
[President McCormick left the meeting at 1:35 p.m.]
Report on Request for Proposals on Online Education - David
Finegold, Senior Vice President for Lifelong Learning: Following
previous Executive Committee discussions on a Request for Proposals
(RFP) Rutgers had issued on online education, Senior Vice President for
Lifelong Learning David Finegold was asked to brief the Executive
Committee on the RFP and Rutgers' plans for online education generally.
Finegold spoke about the educational, financial, marketing and other
aspects of online education, including what is being done at comparable
institutions. During the discussion, Karen Thompson asked about the
proportionality of part-time and full-time teaching in online teaching,
and noted that previous Senate requests for data on part-time and
full-time teaching had brought a report in 1999, then new, but
incomplete, data in 2010 from then-Executive Vice President Furmanski.
Executive Vice President Edwards suggested that the Senate request for
this data should be renewed, and he would look into it. Natalie
Borisovets, chair of the Senate's Instruction, Curricula and Advising
Committee, cited the recommendations contained in her committee's Response
to Charge S-1015, Online Education at Rutgers ,
which the Senate endorsed in April 2011. Finegold said that the newly
formed Task Force for Lifelong Learning had met for the first time the
previous week, and that Sam Rabinowitz and Natalie Borisovets are on
that task force. Paul Panayotatos asked Finegold to be sure to review
the Senate's reports on this issue, including reports on the College of
Applied and Professional Studies (March
2002), and the upcoming report on University College and
Non-traditional Students. Ken McKeever and others asked about issues
related to online education and military veterans, and Service
Opportunity College (SOC) both at Rutgers and other institutions.
Martha Cotter said that SOC had been discussed by the New Brunswick
Faculty Council, and that current information on how SOC is being done
at peer universities would be helpful. Finegold said he would provide
that information.
Administrative Report (continued): Executive Vice President for
Academic Affairs Richard Edwards continued the administrative report
with discussion on efforts to create a Rutgers presence in China,
jointly with the South China University of Technology, in the Haikou
City on Hainan Island. There was discussion of the Senate's
responsibility to advise on the creation of new Rutgers units, and Paul
Panayotatos noted that this proposal is for the creation of a different
institution, or a third university, rather than a Rutgers campus in
China, and that the condensed timeframe may preclude Senate
consideration of the plans. In response to Karen Thompson's questions
about what the faculty profile of the new institution would be
(particularly part-time and full-time faculty ratios), Thompson was
asked to draft a charge on the issue to be considered at the next
Executive Committee meeting. David Finegold also participated in this
discussion.
[David Finegold left the meeting at 2:45 p.m.]
[The schedule of 2012-13 Senate and Executive Committee meetings was
discussed and adopted at this point in the meeting. The item is
documented above under "Secretary's Report."]
4. Standing Committees
Committee Reports:
Instruction, Curricula and Advising Committee (ICAC) Response
to Charge S-1104 on Online Teaching Evaluations, and Best Practices in Evaluation of Teaching Performance
- ICAC
Chair Natalie
Borisovets summarized her committee's response to Charge S-1104 on Online
Teaching Evaluations, and Best Practices in Evaluation of Teaching
Performance. The ICAC had been charged as follows:
Investigate best practices in the evaluation of teaching
performance, in particular addressing the question of whether paper or online
evaluation formats should be used and whether any appropriate safeguards can be
put in place to make the use of whatever format or formats might be employed
more efficient and accurate. Obtain data relating to changes in response rates
and average evaluations since the adoption of online teaching evaluations.
Consistent with the original charge, the report had been reviewed by
the
Faculty and Personnel Affairs Committee, which issued comments in Response.
Borisovets pointed out that Peter Gillett's requested
recommendation regarding a best practice for closing the online
evaluation window after the timing of final grades had been added. The
report was docketed for action at the upcoming Senate meeting.
Faculty and Personnel Affairs Committee (FPAC) Response
to Charge A-0812A, Part 2, Evaluation of Upper Administration
- FPAC Co-chair Paul Panayotatos summarized his committee's
response to Charge A-0812A, Part 2, on Evaluation of Upper
Administration. The FPAC had been charged as follows:
Peter Gillett proposed that the recommendations regarding out-of-cycle
evaluations be clarified, and Panayotatos agreed to do that. [Note: The
link above goes to the revised version of the report.] The report was
docketed for action at the upcoming Senate meeting.
Budget and Finance Committee (BFC) DRAFT Response
to Charge S-1103 on Information Technology and IT Services at Rutgers
- BFC Chair Menahem Spiegel summarized his committee's response to
Charge S-1103 on Information Technology and IT Services at Rutgers. The
BFC had been charged as follows:
Evaluate aspects of information technology services at
Rutgers including whether systems communicate effectively with each other,
incorporate user experience levels and feedback, are user-friendly, improve
data flow, and enhance coordination among information technology personnel.
Explore ways that the Office of Information Technology can more efficiently
provide services to users. Identify opportunities for Rutgers
to centralize or take a more distributive approach to various information
technology functions, and investigate the advantages and disadvantages of
deploying more open software. If developments during the time of deliberations
warrant it, consider the ramifications of a reunification of Robert Wood Johnson
Medical with Rutgers New Brunswick
on the above.
The Executive Committee discussed the report at some length, and
specific concerns were expressed regarding installation and use of Dell
Kase software on university computers, and how that practice may
potentially conflict with Rutgers' email privacy policy. Other relevant
issues were also discussed, and Paul Panayotatos asked that the report
be revised to reference prior Senate recommendations on email privacy.
The report was sent back to committee for additional discussion and
revision. Panayotatos asked for a charge to the FPAC on the use of Dell
Kase software, but it was reported that the software installation and
use is slated to begin soon, and that a charge now might not be timely.
No charge was issued.
[Executive Vice President Edwards left the meeting at 3:34 p.m.]
University Structure and Governance Committee (USGC) Response
to Charge S-1201 on Senate Size and Composition
- USGC Co-chair Peter Gillett summarized the probable content of a
not-yet-drafted report from his committee on Charge S-1201 on Senate
Size and Composition. The USGC had been charged as follows:
Consider the effective functioning of the University Senate
in light of past and possible future changes in its composition and size,
together with recent patterns of active participation, and the structure of
comparable bodies at other universities, and recommend changes to University
Policies and the Senate Handbook, as appropriate.
Noting that recommendations likely to appear in the report would
require changes to Senate Bylaws, therefore requiring introduction at a
Senate meeting followed by voting at the following Senate meeting,
Gillett proposed two options for the Executive Committee: extend the
deadline on the charge; or docket it provisionally for introduction at
the March Senate meeting, and withdraw it if it is not deemed ready
when the draft arrives. The report was not docketed for introduction to
the Senate. Instead, the charge-response deadline was extended to
December 2012.
Student Affairs Committee (SAC) Response
to Charge S-0909A on University College-
SAC Co-chair Robert Barraco summarized his committee's report and
recommendations on Charge S-0909A on University College. The report had
not been submitted previously nor posted online before the meeting, but
SAC Co-chair Sam Rabinowitz distributed hardcopies of the report to the
Executive Committee at the meeting. The SAC had been charged as follows:
Investigate and make recommendations for improvement upon
the current scope of University
College on each of the
regional campuses. Include in your investigation admissions criteria, marketing
techniques separate from the general university, availability for support and
student services, as well as general campus life information for these
“non-traditional” students. In addition, explore ways that University
College can be expanded
to improve the university as a whole. Recognizing the lack of a designated “University
College” on the New
Brunswick-Piscataway Campus, explore the support structure which is in place in
the University College Community.
Barraco observed that comments heard earlier from Vice President
Finegold related to lifelong learning are relevant to University
College in ways sufficiently significant to warrant revision of the
report. The SAC co-chairs said they would revise the report
accordingly, and send it to Ken Swalagin in the next few days. The
Executive Committee docketed the report for action at the March Senate
meeting.
Proposed
Charges, and Charge Deadlines:
Issue Raised by Student on Spring Break/Passover 2013:Brian
Thomas, Pharm D. Candidate 2015, wrote: "Some of my classmates
and I are curious as to the ease (or difficulty) of changing Spring
Break 2013 in the academic calendar to coincide with Passover next
year. Next year they are very close to each other already and moving
spring break to the week of Passover would prevent many students from
our large Jewish population at Rutgers from missing many classes during
that time." The Executive Committee, noting that academic calendars are
established well in advance, and that myriad university functions and
facilities operate on schedules established by the calendars, declined
to issue a charge on this suggestion.
Proposed Charge to Budget and Finance
Committee (BFC) on Financial Aspects of Academic Planning at Rutgers University - BFC Chair Menahem Spiegel proposed that the following charge be issued to his committee:
Study
and determine the major components of the desired process of
(financially founded) academic planning and suggest metrics and
measurements to evaluate its success. Study the involvement of key
stakeholders in planning in other universities and similar institutions;
suggest possible ways to involve the Rutgers Senate, as the major
stakeholder institution of the University, in the planning process.
The proposed charge had not been submitted in advance, but was
distributed in hardcopy at the meeting. It was discussed briefly.
Swalagin will edit the charge, and, as the Executive Committee
instructed, issue it to the BFC with a response deadline of December
2013.
Expiring Pending-Charge Deadlines:
Pending charges on which deadlines are expiring were discussed. Deadlines were extended, or charges reissued, as needed.
[Robert Barraco, attending by phone, left/disconnected from the meeting at 4:29 p.m.]
5. University Senate Agenda
The March 23, 2012 Senate meeting will be held in New Brunswick,
and
will include committee reports
indicated as docketed above, and reports regularly docketed at Senate meetings.
6. Old Business
There was no old business.
7. New
Business
There was no new business.
8.
Adjournment
The meeting adjourned at 4:33 p.m.
Written and submitted by,
Ken Swalagin
Executive Secretary of the University Senate