RUTGERS UNIVERSITY
SENATE
EXECUTIVE
COMMITTEE MINUTES
June 3, 2005
MEMBERS PRESENT:
Barone, Blasi, Borisovets, Cotter
(Chair), Darien,
DiVito, Hirsh, Rabinowitz (Vice Chair), Swalagin (Executive Secretary)
2005-2006
MEMBERS-ELECT PRESENT: Boikess,
DeLuca
EXCUSED: Curry,
Panayotatos
ALSO ATTENDING: Furmanski (Administrative Liaison),
McCormick
(Administrative Liaison), Scott (Faculty
BOT Representative)
The
regular meeting of the University Senate Executive Committee was held
on
Friday, June 3, 2005 at 1:10 p.m. in the Cap and Skull Room, Rutgers Student Center,
College Avenue
Campus.
1.
Chairperson’s
Report
Chairperson Cotter
thanked
all members of the Executive Committee, noting the progress that had
been made
on Senate issues over the past academic year.
She also congratulated everyone for getting through the lengthy
April
22, 2005 Senate meeting. Cotter then
updated the Executive Committee on the status of the Senate’s requested
changes
to its Bylaws, and related changes in University Regulations. She said that the Board of Governors’
Educational Planning and Policy Committee had approved the proposed
changes to
University Regulations, and that the item was on the Board of
Governors’ agenda
for June 9, 2005.
2.
Secretary's
Report
Minutes: The Minutes of the April 1,
2005 Executive
Committee meeting were approved.
On behalf of the 2004-2005 Senate, which will
not convene again, the Executive Committee approved the April 22, 2005
University Senate Regular Meeting Minutes.
3.
Administrative
Report
President
McCormick’s Administrative Report focused on the status of the Task
Force on
Undergraduate Education, including discussion/comments on:
- subcommittee
reports have been completed, and the full Task Force report is expected
to be completed in July;
- discussion
of the report with the campus community will begin in the Fall;
- President
McCormick is working with the Alumni Federation to facilitate
discussion of the report with alumni over the summer;
- his
request that the Senate give the Task Force report a high priority so
the administration can reach certain goals in a timely manner,
including changing the way students are admitted starting with Fall
2007;
- his
request that the Senate respond to the report by December 2005, which
prompted Executive Committee decisions to determine over the summer: how to assign Task Force recommendations to
Senate standing committees (with input from the Task Force), to discuss
how the Senate would be involved with the implementation of the Task
Force recommendations, and a suggestion that the Senate may ultimately
respond to “essential principles” rather than to the details of the
recommendations;
- the
Executive Committee’s decision to meet with Senate committee chairs in
early September to form a “supercommittee” to plan logistics of the
Senate’s response to the Task Force report; and
- the
Executive Committee’s decision to hold a special Senate meeting on
September 30, 2005, which will likely be a committee-of-the-whole
discussion.
4.
Standing
Committee Membership Assignments and Selection of Chairpersons
Standing
committee chairships and membership were presented, discussed, and
approved. Secretary Swalagin will add new
Senators to
committees during the year based on stated committee preferences and
the need
to balance committee membership as to constituencies and campus
representation.
The Executive Committee suggested
several potential co-chairs for standing committees, whose chairship
will be
solicited by Secretary Swalagin.
5.
Standing
Committee Charges
Charge to
Budget and Finance Committee on All Funds
Budgeting:
Senator O’Connor, co-chair of the Senate’s
Budget and Finance Committee (BFC), had proposed that his committee be
charged
with reviewing all funds budgeting. The
BFC was charged as follows: “Review and
evaluate the processes and policies related to All Funds Budgeting. Report to Senate Executive Committee by
November 11, 2005.”
Charge
to Faculty Affairs and Personnel Committee
(FAPC): Senator
Bell, acting as an officer of the
AAUP, in a letter dated June 1, 2005, had requested that the University
Senate
consider recommending:
“1. The
abolition of University Regulation Section 3.3.14.
(On "Term Appointments.")
“2. The
granting to non-tenure track faculty of full and appropriate governance
rights
in the University Senate and that departments and units fully implement
existing regulations that grant governance rights at the unit and
departmental
levels.
“3. Full access
to internal Rutgers grants for
research and
curricular development for non-tenure track faculty.”
Based
on her discussions with Senator Bell, Chairperson Cotter summarized the
request
and its rationale. Senator Hirsh asked
where the de facto tenure rule
applies. Executive Vice President
Furmanski offered to look at the issue.
Senator Scott said definitions are needed (e.g., “Instructor”). Senator Boikess suggested looking at the
issue of full-time appointments for non-tenure track faculty. Chairperson Cotter and Senator Boikess will
draft a charge to the FAPC, which will be circulated by e-mail to the
Executive
Committee for comment and approval before being issued.
Potential Charge to Committee: Karen
Thompson, former PTL Senator, and officer of the Rutgers Chapter of the
AAUP,
had suggested that a Senate standing committee be charged with
reviewing the
identity-security threat created by the practice of leaving paychecks
and
direct-deposit checkstubs in employee mailboxes, from which they could
be taken
by persons who may then use the information contained therein to commit
identity theft. President McCormick
offered to send to each department correspondence which would recommend
more
secure procedures for distribution of paychecks. No
charge was issued.
6.
Old
Business
Implementation
of Revised Bylaws: Chairperson
Cotter, noting the anticipated Board of Governors approval of the
revised
Senate Bylaws and enabling University Regulations, suggested that staff
Senators and additional Executive Committee members be elected in the
Fall. Senator Blasi said that he and
Senator Scott
(both co-chairs of the University Structure and Governance Committee,
which
formulated the Bylaws revisions) had worked with Sandra Russell and
Nancy
Winterbauer to create a procedure by which staff Senators could be
elected. Scott suggested staggering the
staff elections for one- and two-year terms, so that all the initial
staff
Senators’ terms would not expire in the same year.
Scott also noted that the issue of release
time for staff Senators must be addressed before the elections are
conducted,
so that prospective staff Senators know the parameters and conditions
of Senate
membership prior to being nominated.
7.
New
Business
Senator
DiVito asked if new Senators receive orientation material describing
their role
and responsibilities as Senators.
Secretary Swalagin said that a welcome letter containing such
information is sent to every newly elected Senator, even if they have
been on
the Senate previously, and that a summary of Senate procedures and
scheduling
is included with Senate-entitlement letters sent every year to all
units
electing Senators. Senator Scott and
Secretary Swalagin will collaborate on a revised, expanded summary
document for
new Senators, which will include, as a weblink or hardcopy enclosure,
the
Senate Handbook.
8.
Adjournment
The
meeting was adjourned at 3:02 p.m. by Chairperson Cotter.
Kenneth
Swalagin
Executive
Secretary of the Senate