UNIVERSITY SENATE
Executive Committee

A G E N D A
January 6, 2017 - 1:10 p.m.  (Executive Committee Meeting begins)
Meeting location: Camden Campus

This is the second of the newly instituted "away" Executive Committee meetings. It takes place on the Camden Campus. 

TIMETABLE:

9:30 a.m. – Board Academy charter bus for Camden in the ASB-III parking lot. This is our usual meeting location. [If you’re driving, please see parking and other information below.]

Approximately 10:30 a.m. – Arrive in Camden. Meet at the Alumni House for continental breakfast.

11:00 a.m. – Chancellor Haddon will lead us on a tour of the Rutgers Camden Campus beginning at the Alumni House.

12:15 p.m. – Lunch in the Private Dining Room in the Camden Campus Center, 326 Penn Street. 

1:10 p.m. – Executive Committee meeting begins in the Executive Meeting Room in the Camden Campus Center..

Approximately 5:00 p.m. – Board charter bus for return trip to New Brunswick.


PARKING IN CAMDEN:

If you have made arrangements with Mary Mickelsen for reserved parking in Lot C13 you may enter at North 3rd Street. Tell the Campus Security Officer posted at the entrance that you are here for the University Senate Executive Committee meeting and you will be directed to a specific parking space based on the vehicle information you sent to Ms. Mickelsen.

 
DRIVING TO CAMDEN:

Map and directions for the Camden Campus Center



AGENDA

1.    Chair’s Report  - Peter Gillett, Senate Chair

2.    Secretary’s Report - Ken Swalagin, Executive Secretary of the Senate
3.    Administrative Report - Barbara Lee, Senior Vice President for Academic Affairs

4.    Special Orders

Revised and Annotated Report of the Senate Parliamentarian - Submitted by Peter Gillett, Former Senate Parliamentarian, and first discussed at the June 2016 meeting

5.    Old Business

Standing Committees' Decisions on Proposal to Form School of Graduate Studies - Committee discussions also based on Dean Scotto's and Dean Kukor's responses to Questions from Standing Committees.

Committee Reports:
Academic Standards, Regulations and Admissions Committee (ASRAC) Revised Response to Charge S-1609 on Revisions to Rutgers University Academic Integrity Policy - Martha Cotter and Matthew Winkler, ASRAC Co-chairs

The ASRAC was charged as follows: Consider and make recommendations on how the Rutgers University Academic Integrity Policy should be revised in light of the merger with units of the former UMDNJ. Should there be a single academic integrity policy applicable to all Rutgers schools and colleges? Should the procedures for adjudicating alleged violations of academic integrity be different for different types of schools? As part of the deliberations, consider the draft academic integrity policy tentatively endorsed by the 2013 ad hoc committee charged with reconciling the Rutgers Code of Student conduct and Academic Integrity Policy with the UMDNJ document Student Rights, Responsibilities, and Disciplinary Procedures. 

Committee Issues/Proposed Charges:

Issue of PTL Access to Rutgers Email and Other Services During Summer - Submitted by PTL Senator Karen Thompson:

This issue has been discussed at previous Executive Committee meetings. Adrienne Esposito will research the technical aspects of the issue, and report back to the Executive Committee. Karen Thompson will also communicate directly with Senior Vice President for Academic Affairs Barbara Lee on the subject. 

Esposito has since written that, during her exploration of this issue, she was asked to inquire as to "what class or classes of PTL have this issue" because there is a Human Resources class setting that determines access.

Thompson's rationale for raising this issue was:

"Another PTL Senator has asked me to raise this concern, with the intent of creating universitywide policy in the interest of students. It seems that SOME PTLs lose access to their university email, Sakai and library privileges during the summer or a semester off. This situation prevents preparation of classes during these times which disadvantages the PTL instructor and can undermine class management. This problem especially occurs immediately before a course begins (particularly for newly hired PTLs) and could at least be avoided by mandated, even temporary, access requirements.  Again, this is a concern for students as well as instructors. Can we discuss whether a charge is appropriate to address this problem?"


Issue of the Future of the Rutgers University School of Health Professions Department of Allied Dental Education, Including the Rutgers Dental Hygiene Program - Issue raised by Rebecca Welch Pugh, New Jersey Dental Hygienists' Association Executive Director
Pending Charge/Report

Status of Student Affairs Committee (SAC) Response to Charge S-1305-2 on Smoke-Free Rutgers - Viktor Krapivin and Samuel Rabinowitz, SAC Co-chairs

6.    Standing Committees

Reports:

Instruction, Curricula and Advising Committee (ICAC) Response to Charge S-1614 on Acceptable Use Policy for Information Technology Resources - Natalie Borisovets, ICAC Chair

The ICAC was charged as follows: Examine the existing Rutgers University Acceptable Use Policy for Information Technology Resources. In particular, review Section 5.B.6 on the requirement that University business be conducted using defined software and applications (considering the scope of "University business"), and Section 5.C on Privacy, with regard to access by technicians and university administrators to electronic records (especially the scope of 5.C.5 and the need of the University to carry on its normal operations.

Issues/Charges:

Proposed Charge to Faculty and Personnel Affairs Committee (FPAC) on Integrating RBHS Processes for Reviewing Deans and Programs - Submitted by Peter Gillett on behalf of RBHS Chancellor Brian Strom
Proposed Charge: Consider and make recommendations as to how procedures for review of deans and programs at RBHS might best be integrated with existing procedures in other parts of Rutgers.

Issue/Rationale: As part of ongoing efforts to remove inconsistencies and to adopt best practices, Chancellor Strom has requested that the Senate make recommendations on these procedures.

Supporting Documents:
 Proposed Charge on Extramurally Funded Direct Costs - Submitted by Elizabeth Moran, President of the Faculty Organization at New Jersey Medical School

Issue/Rationale: Professor Moran writes, "I was asked to get this info in my role as Pres of the Faculty Organization at NJMS. Many faculty members are interested in whether the Senate can address the practice of Rutgers off-loading ever-increasing charges onto extramurally-funded direct costs. (Faculty believe many/most of these charges should be covered by indirects). It is hard for us to know if this issue affects university divisions other than RBHS, but it seems likely that it does. I will take your response to our faculty. Thank you."
Proposed Charge to Academic Standards, Regulations and Admissions Committee (ASRAC) on Making Election Day a University Holiday - Submitted by Student Senator Julie Serrano

Charge: Investigate whether Election Day should be a University holiday in order to allow all members of the Rutgers community to vote.

Rationale: "The charge is an inspiration from the current election and really wish [sic] to increase the Rutgers community voting turn out."

Requests for Charge Deadline Extensions or Roster Changes
Standing Committee chairs request the following deadline extensions:
Appointment of Budget and Finance Committee (BFC) Co-chair - BFC Chair Menahem Spiegel asks that Brandon Chandler, Camden Staff Senator, be appointed co-chair of the BFC. Chandler has agreed to accept the appointment.

7.    New Business

Executive Committee Meeting Scheduling - Natalie Borisovets has suggested that the Executive Committee should meet more frequently than once a month. Ken Swalagin suggests that the committee consider scheduling meetings beginning at 10:00 a.m., and requesting funding for lunch on those days.

8.    University Senate Agenda
January 20, 2017 Senate Meeting:
9.    Adjournment - The meeting should adjourn by approximately 5:00 so attendees can board the bus for the return trip to New Brunswick.